Budgets

Introduction

Budgets allow the division and annual re-stocking, of financial resources, against which expense requests can be made. The following three concepts are useful in understanding how Gibbon’s budgets work:

  • Budgets – these are generally departments or school functions (e.g. Maths, ICT, Activities), and are responsible for financial resource allocation. Budgets have staff members who can have the following types of access:
    • Full (approve requests)
    • Write (make requests)
    • Read (view requests)
  • Budget Cycles – these are generally school or financial years or quarters, and are used to divide spending into time frames.
  • Budget Allocation – these are sums of money that are allocated to a budget in a given budget cycle.

Getting Started

  1. Go to Other > Finance in the main menu at the top of the page.
  2. Select Manage Budgets in the module menu
    1. Use the Add button page_new to create new budget areas.
    2. Ensure that new budget areas have the correct staff, with the correct permissions, allocated to them.
  3. Select Manage Budget Cycles in the module menu
    1. Use the Add button page_new to create new budget cycles.
    2. For each new budget cycle, allocate funds to appropriate budgets.
  4. Move on to look at the expense Approval Process.
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